Vendor Help

Welcome to vendor and client portal, where all NOVA event details are found.

Who provides what?

NOVA 535: ALL Beverages, Chairs, Drapery, Furniture, Table Linens, Tables, Stages, Valet and Venue Management.
VENDORS: (after approval) Food, Entertainment, Design, Planning and Day of Coordination, and anything not being provided by NOVA.

(All Vendors 1,2,3)

  1. Enter your contact info
    1. Put the name in the “Company Name” field that payment is made to. If people pay you personally then put your personal name in Company Name.
  2. Sign our digital expectations form
  3. Email to
    1.  All Vendors: head-shot photo OR your company logo (jpeg or png file, about 400 pixels x 400 pixels) 
    2. Bartenders: your TIPS or SERVSAFE certificate

(Step 4: CATERERS and “DANGEROUS” Vendors)
Proof of Insurance Required:

If you provide FOOD (reminder all beverages are provided by NOVA), put something on your body (lotions, etc) are touching someone (chiropractor, masseuse, etc), a physical entertainer (dancer, stilt walker, etc) or are doing anything even remotely dangerous (designer up on a ladder, assembling a big heavy “art-piece”, doorman, security, etc) then

  1. Email
    1. PDF copy of your current Liability Insurance declarations page.

Once approved, we will email you a Username and Password. This is where ALL your answers will be found: Set-Up Time and Guest Entry Times, floorplans, Vendor and Manager Contact Info, Timelines and more.


Go to enter Username and Password, click Log In.
Create a LONG and STRONG password (like 15-20 characters long). Example: We123Love456NOVA789Forever!! vendor and client log-in screen

At NOVA we strive for 5-Star service for each guest at every single event, and are 100% committed to continuous improvement.
If there is anything you think we can improve upon please email
If you receive an ERROR message or need SUPPORT click here.

Thanks and welcome to Team NOVA 535!